The building conveyancing file

If we are ordering records on your behalf, we need the required signed authority from the owner. Arrange this early and provide the correct property address. An unsigned form or incorrect address can delay the request.

Use the downloads page for the authority form and return it as instructed. Tell us if you already have the building file, approved plans or certificates so we can check what is available before ordering further records.

Available records may include approved building plans, certificates and other notices or property information held by the authority. The contents depend on the property and the records retained; an older file may not answer every question about later alterations.

In the ACT, records can be requested through Access Canberra’s building conveyancing and energy rating service. NSW council processes and record availability vary. Allow time for the relevant authority to respond.

A compliance summary compares available approved records with what is visible at the property. Plans can also help the assessor prepare an energy efficiency rating.

The file is different from a building condition inspection. A drawing does not show the present condition of a house, and a visual inspection does not establish the complete approval history.

Tell us whether the file should go to you alone or also to your nominated conveyancer or agent. Check that the recipient details are correct and keep a copy with your inspection reports and payment receipt.

Before a sale or purchase deadline, ask your conveyancer whether further records or clarification are needed. For help coordinating the documents, contact us with the property address and timing.